Position Summary:

The incumbent will provide administrative support for the UNFPA-UNICEF Joint Programme on Female Genital Mutilation/Cutting.

Administrative Functions

• Providing administrative support to the coordinator of the programme as needed. .
• Providing logistical and administrative support, including meetings and teleconference preparations; prepare documentation for  recruitment of consultants and follow-up on recruitment; maintain the filing system, as needed, in coordination with Finance Associate of Branch;
• Making travel arrangements and prepare travel authorizations for the coordinator and for participants of events such as, Annual consultation, CSW events and various consultations whether it is in New York or elsewhere;
• Providing support for procurement activities on request, including drafting of contract documents, monitoring invoices and payments.
• Following-up requisitions status through the requisition module in Atlas for POs.
• Working closely with Finance Associate in ensuring that appropriate  information for monitoring programme is up-to-date;
• Assisting in producing documentary evidences required by the auditors during audit sessions;
• Providing all necessary research support including literature searches, UN related information; e-track, country office and geographic divisions’ reports
• Providing information for preparation of documents, guidelines, speeches and position papers using website or content searches by selected themes
• Organizing, compiling and processing information from donors, country offices, etc., as inputs to various databases and documents;
• Preparing first drafts of responses to inquiries received for action by supervising officer; Preparing statements, talking points and basic presentations, including computer generated visuals such as graphs, power-point presentations etc.
• Assists in the update of the programme Intranet web page.

Financial functions

• Assists in the development and maintenance of the financial database.
• Monitors and verifies availability of projects activity and prepare reports. Compiles, monitors financial reports and prepares statistics as requested. Prepare quarterly status report on the budget of the Programme.
• Ensures that allocations, budget and expenditure records are up to date and correspond with those of the ERP/ATLAS.
• Liaises with Personnel Branch, Finance Branch, MIS and others, as needed.
• Prepares budget redeployments, travel authorizations, and payments through ERP system.

Please note that applicants applying for UNFPA General Service positions located in New York must have a valid G-4 visa (granted on the basis of duty station being USA) or USA Permanent Residency or USA Citizenship.  Applicants must pass the UN GGST/ASAT test in order to be eligible to be appointed against the post.