The Position:

The Administrative Assistant is responsible for providing administrative and logistical support services to the country office staff and counterparts ensuring high quality, accuracy and consistency of work. 

You will work in close collaboration with members of the operations unit to provide organizational functions of the office in terms of: providing effective communications support to the office; ensure facilitation of knowledge building and management and logistical support.

You will report directly to the International Operations Manager.

How you can make a difference:

UNFPA is the lead UN agency for reproductive health and rights and delivers a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need principled and ethical staff, who embody human rights norms and standards, and who will defend them courageously and with full conviction; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

You will be responsible for delivering quality administrative and logistical support services to the Country Office staff, mastering all relevant administrative rules, guidelines and processes, and applying established systems and procedures. You will be expected to demonstrate strong client and results orientation in service of the country programme.

Requirements:

Qualifications and Experience

Education: 

Minimum High School Education, a Diploma or Bachelor’s Degree in Business Administration or related field is an asset

Knowledge and Experience:

At least 5 years of relevant experience in experience in Admin, thorough knowledge of modern office procedures or general office management is required.

Experience with UN Agencies is an asset

Excellent minute-taking and writing skills;

Proficiency in current office software applications.

Languages:

Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.