The Position:

The Personal Assistant (PA) provides critical senior level, administrative, secretarial and communications support, as a direct report of the Country Representative.

As the key administrative support to the Country Representative, you will be responsible for maintaining full confidentiality, upholding protocol, managing information flow and following up on deadlines and commitments.  You will also facilitate knowledge building and management; provide logistical support; support communications; and coordinate secretarial services

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Requirements:

Qualifications and Experience

Education:

• Completed Secondary Level Education required. First level university degree desirable.

• Additional certificate of formal training from a recognized institution in the area of office     administration/management and Secretarial Studies is an asset.

Knowledge and Experience:

• Minimum of six (6) years of working experience in administration and/or senior secretarial   level is required;

•  Excellent communication skill and the ability to draft correspondence in a clear, accurate   and concise manner; Possession of  tact and discretion;

• Strong interpersonal, planning, organizational and multi-tasking skills and the ability to work   independently whilst managing conflicting priorities with minimum supervision;

• Some experience in research assistance,  general understanding of programme support,     monitoring and evaluation is desirable;

•  Previous work experience and knowledge of protocols within the United Nations is an   additional advantage;

•  Ability to work harmoniously in a multi-cultural and multi ethnic environment respecting   cultural and religious diversity;

• Some experience in research assistance;

•  Computer literacy - Word, Excel, Power-point, etc.;

•  Good knowledge of Atlas/PeopleSoft;

Languages:

•  Fluency in English and the local languages is required;

•  Working knowledge of another official United Nations language is desirable.