Submitted by Anonymous (not verified) on

THIS POST IS OPEN ONLY TO NATIONALS AND PERMANENT RESIDENTS OF UGANDA

Position Summary:

Under the supervision of the Moroto Decentralized Office (DO) Programme Coordinator, the Program Assistant will:

  • Provide administrative and secretarial support to the sub-Office.
  • Facilitate incoming missions from Kampala or elsewhere.
  • Maintain filing system for UNFPA supported projects in accordance with established classification system.
  • Draft correspondences on programme related issues in consultation with programme officers.
  • Facilitate logistic support and security related issues.
  • Maintain Petty Cash for sub-office.
  • Initiate project needs assessment in consultation with programme specialists.
  • Provide overall management of sub-office premise.
  • Provide support to the sub-office by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.
  • Effectively provide general research support from records, reports and prepares periodic and ad hoc reports on programme and project activities.
  • Prepare and maintains records documents and control plans for the monitoring of project/programme implementation.
  • Keep the sub-office informed by providing relevant information, reports or status updates.
  • Organize meetings; initiate and coordinates preparation of agenda and necessary documentation for meetings as well as workshops and conferences.
  • Act as Secretary to internal meetings.
  • Draft routine correspondences.
  • Perform other support duties as required.

Qualifications and Requirements:

  • Preferably a University Degree or equivalent
  • Five years relevant experience in an international organization.
  • Fluency in English.
  • Incumbent is expected to have thorough knowledge and use of all relevant computer software applications. 
Type of contract
Level
Job ID
5896
Duty Station
Moroto, Uganda
Country
Link to post
Workflow State
Needs Review
Closing Date