The Position:
The Personal Assistant post is located in the Humanitarian Office, based in Geneva. The Personal Assistant operates as the executive assistant to the Director of the Humanitarian Office. The incumbent reports directly to the Director and serves the humanitarian office front office management.
The overall purpose of the Humanitarian Office is to facilitate the delivery of the UNFPA mandate by supporting humanitarian preparedness, response, and recovery actions in increasingly complex humanitarian situations, within globally agreed frameworks (2030 Agenda, Grand Bargain Commitments, Sendai Framework, etc.). The Humanitarian Office leads in leveraging and increasing effectiveness, efficiency and capacity of UNFPA staff and partners to scale up UNFPA’s role as a key global humanitarian actor. Through the Inter-Agency Standing Committee for Coordination of Humanitarian Assistance (IASC) and other associated entities, the Humanitarian Office acts as a point of convergence on humanitarian activities, including policy, coordination, programming, advocacy, field capacity development, resource mobilization, innovation, partnerships, technical guidance and, crucially, thematic integration, ensuring complementarity between humanitarian and development action within the organization.
HO advocates among humanitarian agencies to include sexual and reproductive health and rights needs and sexual and gender-based violence prevention needs and humanitarian concerns of population into the overall humanitarian preparedness and response frameworks. The HO facilitates the development of UNFPA capacities to prepare and respond to the emergencies and to ensure the fund is well equipped to deal with the context of fragility and disaster risk reduction.
The Personal Assistant to the Director, HO is focal person for handling the Director’s daily agenda and in-house liaison, providing administrative and financial support to the Humanitarian Office, as well as some data and research assistance, including ensuring smooth functioning of the HO front office.
Qualification and Experience:
Education:
Completion of secondary school education
Knowledge and Experience:
- 6 years of previous experience in finance and administration;
- Some experience in research assistance;
- Previous experience in the UN an advantage;
- Strong interpersonal and organizational skills;
- Computer literacy - Word, Excel, Power-point, etc.;
- Good knowledge of Atlas / PeopleSoft;
- UN Clerical Examination is a requirement.
- Candidates must have a valid work permit for the duty station.
Languages:
Proficiency in English and French is required; Knowledge of an additional UN language is an asset.