The Position:

The Administrative Assistant provides administrative and secretarial support, maintaining full confidentiality in all aspects of assignment, maintenance of protocol procedures, information flow and follow up on deadlines and commitments made. The position works within well-defined work processes and is the frontline contact with outside persons for exchange of routine information.

You will report directly to the Administrative/Finance Associate in the UNFPA Manila Country Office.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

In a global organization, where many of our people are based in challenging environments, you will play a vital role in ensuring the smooth running of critical services relating to administrative services to our Country Office. You will build close relationships with stakeholders, communicating regularly for exchange of routine information.

Requiements:

Qualifications and Experience

Education: 

Completed Secondary Level Education required. First level university degree preferred.

Knowledge and Experience:

5 years previous experience in administrative functions;

Some experience in research assistance;

Previous experience in the UN an advantage, and knowledge of protocol;

Strong interpersonal and organizational skills;

Computer literacy - Word, Excel, Power-point, etc., and good knowledge of Atlas/PeopleSoft;

Good writing and communication skills.

Initiative, sound judgment, strong interest in development work, especially the mission of the United Nations Population Fund and dedication to the principles of the United Nations are desirable.

Languages:

Excellent interpersonal and communication skills including fluency in English and national language.